AutoRosters.ai — Childcare Roster Platform

ℹ How to save money: Change any room's occupancy — the system instantly finds which same-age-group rooms can merge. Only same-age rooms can combine (NQF ratio law). All changes are timestamped for daily reports. Click ↓ Kid Out when a parent signs a child out.

⊕ Checking consolidation…

Auto-updates on every occupancy change

Rooms — Live Occupancy & Staff

Colour dot = age group · Same colour = can merge · ⊕ MERGE badge = opportunity found

📊 Business Analytics Dashboard

Revenue · Staffing · Compliance · Savings

💵 Revenue vs Expenses

🏠 Room Occupancy

⏰ Today — Staff Shift Timeline

👥 Staff Schedule & Breaks

💰 Savings Analysis

📋 Per-Room Summary — This Month

Room	Occ	%	Income	Cost	Net P&L	Saved	Status

⚠ Alerts & Actions

AI Roster Advisor

Analysing…

Today's Roster · · 6:30 AM–6:30 PM · No overtime · No overlap

Work

Teaching

Planning

Lunch

Tea

Staff Register

Qualification-matched · Fair Work MA000120 breaks applied

#	Name	Role	Qualification	Shift	Work Days	Room	Tea	Lunch	Hrs	Est. Cost/Day	OT?

🌅 Morning Report

Click "Morning Report" in toolbar to generate today's staffing plan.

🌆 Afternoon Report

Click "Afternoon Report" in toolbar to generate today's summary.

📋 Activity Log — All Timestamped Events

Every occupancy change, staff assignment, kid sign-out, and room merge is recorded with exact timestamps for compliance and reporting.

No events logged yet. Changes will appear here automatically.

📈 Ratio Compliance Timeline

Shows child-to-staff ratio compliance per room throughout the day. Each occupancy change is recorded and compliance status re-evaluated.

Make occupancy changes to build the ratio timeline.

📊 Room Ratio + Qualification Compliance

Room	Age Group	Kids	Ratio	Req'd	Assigned	Teacher?	Break Cover	Status

📋 Staff Break Compliance

Staff	Role	Qual	Hrs	Tea	Lunch	OT	Compliant

⚖️ Fair Work MA000120 — Active Rules

8h max shift	✓ Hard cap — auto-clipped, OT flagged
Tea break (paid 15 min)	✓ At shift+2h, staggered per staff so room ratio maintained
Lunch (30 min unpaid)	✓ At shift+4h, staggered 30 min per staff
No overlap	✓ One room per staff — enforced by engine
Room merge rule	✓ Only same-age-group rooms (NQF compliance)
ELC Teacher hours	✓ 5h teaching + 2.5h planning per day
Timestamp audit	✓ All events logged — see Reports tab
Award reference	Children's Services Award MA000120 ↗

Centre Settings — White-Label Configuration

Customise AutoRosters.ai for your childcare centre. Logo, name, rooms and colours are saved in your browser.

🏷 Centre Branding

Centre Name

Licence / Service Number

State / Territory

Contact Email

Phone

🖼 Logo Upload

Click to upload your centre logo
PNG, JPG or SVG · Max 2MB

Accent Colour

🏠 Room Configuration

Number of Rooms (1–30)

Centre Opening Time

Centre Closing Time

Hourly Wage Estimate (for savings calc)

💳 Subscription Plan

Basic
up to 10 rooms

Professional
up to 20 rooms

Enterprise
unlimited rooms

Current plan: Basic

Basic — Up to 10 rooms, PDF reports, Fair Work breaks, auto-roster
Professional — Up to 20 rooms, API sync, week/fortnight views, daily reports, room consolidation
Enterprise — Unlimited rooms, white-label, multi-centre, API webhooks, priority support

To upgrade or request a demo: [email protected]

🏠 Room Setup — Government Approved Capacities

Enter max from your Service Approval Certificate. Both the government limit AND NQF ratio enforced simultaneously.

⚠ Maximum per room is set by your state education department and must match your Service Approval Certificate exactly.

#	Room Name	Age Group	Govt Max	NQF Ratio	Min Staff	Del

👥 Team Access

Add Team Member

Full Name

Position

Access

Staff must register at autorosters.ai/login.html with this email to activate access.

Team Members

Name	Email	Position	Access	Remove
No team members yet.

👤 My Profile

Full Name

Mobile

Email Address

Changing email sends a verification link to your new address

🔗 Integrations — Payroll & CRM

Connect your payroll software to sync staff wages automatically. Connect your childcare CRM to auto-populate enrolled children.

💳 Payroll Software Not connected

Select System

Last sync: Never

👶 Childcare CRM Not connected

Select System

Last sync: Never

🔌 Webhook URL — Automatic Push from Your CRM

Give this URL to your CRM or payroll provider to automatically push attendance and staff data into AutoRosters.ai in real time. No manual sync needed.

👤 Staff Register — Individual Wage Rates

Exact wages per staff member for precise savings calculations. Synced from payroll if connected.

Name	Position	Qualification	Hourly Rate	Type	Source	Actions
No staff added yet. Add manually or sync from payroll.

🧒 Enrolled Children

Add all enrolled children once. Staff just tap their name each day to mark them present.

Enrolled Children

No children enrolled yet. Click + Enrol Child to add.

🔒 Change Password

New Password

Confirm Password

💵 Revenue Settings

Daily Fee Per Child (AUD)

Average Shift Hours